The Switzerland Embassy in Jakarta - Recruitment For Administrative Assistant / Receptionist November 2017

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cdcindonesia.com - We resume work vacancy information coming from one of the foreign embassies in Indonesia, namely:As the official representation of Switzerland, the embassy covers all matters concerning diplomatic relations between the two countries. It represents Swiss interests in the areas of political, economic and financial affairs, legal arrangements, science, education and culture.The embassy supports cooperation between Switzerland and the host country. In this respect, close contact with the respective ministries of economic affairs is important. Bilateral meetings organised by the embassy are used to strengthen relations between Switzerland and the host country.
companies. The Embassy of Switzerland in Jakarta is looking for a full-time, locally employed

Administrative Assistant / Receptionist

• To start employment on or before 01 February 2018.
• We offer excellent working conditions as well as a competitive salary with above-average social benefits in a dynamic and international environment.

Your Duties and Responsibilities

As Administrative Assistant

• Handle administrative matters for Embassy and its staff related to various permits, shipments, custom clearance, tax and duty free issues
• Provide general administrative support for the Embassy in relation to (but not only) Event Management, translations from Bahasa Indonesia to English, answering general inquiries, distributing correspondence and publishing the Embassy’s newsletter As Receptionist
• Make visitors feel welcome and create a good first impression with your smile and a kind word
• Direct visitors to the right person or department in a timely and customer-friendly fashion As Switchboard Operator
• Politely answer and forward phone calls, answer basic inquiries and take messages

Requirements

Our selection criteria: The successful candidate will demonstrate:

• Excellent spoken and written proficiency in both English and Bahasa Indonesia
• Proficiency in German and/or French would be a big advantage
• Pleasant personality and impeccable personal appearance
• Excellent communication and interpersonal skills, ability to connect and work well with others
• Stress Management skills, able to deal with emergencies in a timely and effective manner
• Exceed customer expectations with high service quality and achievement orientation
• Excellent organizational and multitasking skills (ability to prioritize tasks, meet deadlines under pressure and manage competing responsibilities independently)
• Candidate must be an energetic and motivated problem-solver
• Very good IT skills (Microsoft Office packages)

Job Applications should be sent via email (subject line: “AARJA - Administrative Assistant Receptionist Job Application”) no later than 26 November 2017 to: jak.vertretung@eda.admin.ch
Kindly submit the following documents in a PDF-File together with your application:

• Letter of motivation in English (or German or French), which explains how you meet the selection criteria above
• CV with your photo
• Copy of your ID, passport, birth certificate and Kartu Keluarga
• Reference letters from previous employers
• Other documents (e.g. degrees, certificates)

Please note that only complete applications will be considered. Only those who are chosen for an interview will be contacted.